Therefore, the owner or co-owner needs to give visual cues to collaborators indicating the nature of the contents. ![]() A folder with Restricted data or approved PHI will appear with the same icon as other Google Shared Drives folders. There is no Google folder icon that will indicate the sensitivity of the data it contains. ![]() Configure folders to protect data Visual indicators To maintain security, approved PHI and Restricted data stored via Google services may only be stored in Google at IU Secure Storage, although you will interact with this data from within your own Google at IU account. At Indiana University, institutional data must be stored in non-individual storage spaces, such as Google at IU Shared Drives and Microsoft Teams at IU, rather than in individually owned storage spaces, such as Google at IU My Drive and Microsoft OneDrive at IU, to ensure that data will not move or be lost if an employee moves departments or leaves IU. When you log into file collaboration spaces for everyday work, you will interact with a variety of shared and private folders, each with its own level of security. Storage ownership and settings are key to the security of data in cloud storage services. Although Indiana University has secure platforms to store data, individual choices determine how secure a given piece of data is.
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